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Receptionist / Administration Assistant

29-11-2016
ABOUT US:
ACCIONA Infrastructure Australia is a subsidiary of ACCIONA S.A., a Spanish company that ranks among the world's leading sustainability-focused businesses in the renewable energy, major infrastructure, water and wastewater treatment sectors. By year end ACCIONA has pledged to achieve 100% carbon neutrality across its global operations. ACCIONA is committed to developing a lasting foundation in Australia.


ACCIONA is undertaking the design and construction of the civil works on the Sydney Light Rail Project. The scope includes 12 km of track, 19 stops, a bridge over the Eastern Distributor, a tunnel under Moore Park, stabling and maintenance facilities, substations and other service buildings along the route.


ROLE DESCRIPTION:
ACCIONA Infrastructure is seeking 3 Receptionists/Administration Assistants for 1 expanding office based in the CBD and 2 recently established offices in Surry Hills and Kensington to support a very busy project team. We require a motivated individual with strong communication skills, initiative and a customer orientation. The role will suit a logical thinker who is highly organised, flexible and keen to be involved in both the administrative and functional sides of the project.


RESPONSIBILITIES:
- Reception duties including greeting visitors, accepting deliveries, managing catering
- Management of postal, Cabcharge and Opal card registers.
- Management of office equipment including projectors and guest laptops
- Management of phone and access card lists
- Management of the fleet vehicle bookings
- Physical file management, including printing, photocopying, filing, binding, keeping accurate records of documents, archiving
- Data management
- Word processing/presentation preparations
- Management of the kitchens on a roster system
- Assist in the planning and preparation of meetings and conference telephone calls
- Manage meeting rooms, kitchen supplies and office supplies
REQUIRED SKILLS AND EXPERIENCE:
- Secretarial or Administrative background, preferably within a similar industry.
- Advanced Word document skills
- Strong understanding of other software applications including Outlook, Excel and PowerPoint.
- Strong attention to detail and exceptional organisational skills.
- Demonstrated commitment to process improvement (consistency and efficiency).
- Ability to manage multiple tasks and manage deadlines.


ACCIONA is an Equal Opportunity Employer and promotes equality and diversity. Indigenous Australian and candidates from minority groups are encouraged to apply


ACCIONA is one of the foremost Spanish business corporations, leader in the development and management of infrastructure, renewable energy, water and services. Listed on the selective Ibex-35 stock exchange index, it is a benchmark for the market.
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